The Complete Guide to Ordering Custom Diaries in Bulk (Perfect for 2026)

August 26, 2025

When it comes to corporate branding, few gifts are as practical, elegant, and long-lasting as a custom diary. Whether you’re planning for annual corporate giveaways, client appreciation, or employee onboarding packs, diaries are timeless gifts that people actually use every day.

But ordering in bulk can feel overwhelming—What size should you choose? Which customisation method is best? How do you make sure your brand stands out without overspending?

This guide will walk you through everything you need to know before placing your order.

📝 1. Why Custom Diaries Make the Perfect Corporate Gift

Daily visibility – Your brand gets noticed every time the diary is used.
Premium yet practical – A balance of professionalism and function.
Long-lasting impact – Unlike disposable gifts, diaries last all year.
Highly customisable – From cover material to printing style, the options are endless.

📐 2. Choosing the Right Diary Style

Different events and audiences call for different styles. Here are the most popular:

PU Leather Diaries – Sleek, professional, and durable.
Hardcover Diaries – Classic option for formal settings.
Eco-Friendly Diaries – Made from recycled or sustainable materials, great for eco-conscious brands. Choose FSC paper instead of the standard ones.
Batik-Designed Diaries – Exudes malaysian culture and exclusivity.
Executive Diaries – Premium with added features (ribbon markers, pen loops, card holders and comes with premium boxes).

💡 Tip: Match the diary style with your recipient. Executives may appreciate leather, while eco-friendly startups may prefer recycled paper diaries.

🎨 3. Customisation Options for Your Brand

Your diary should reflect your brand identity. Popular personalisation methods include:

Debossing – Creates a subtle, premium texture on the cover.
Hot Stamping (Gold / Silver/Rose Gold Foil) – Adds a metallic shine for a luxurious look.
Screen Printing – Cost-effective and versatile for logos and text.
UV Printing/UV Stickers – High-resolution, full-colour customisation.
Personalised Names – Add recipient names for an exclusive, personal touch.

📦 4. Bulk Order Considerations

When placing bulk orders, think beyond just price:

✅ Minimum Order Quantity (MOQ) – Most suppliers require a minimum of 50–100 pieces.
✅ Lead Time – Custom diaries usually need 2–6 weeks depending on design and quantity
✅ Packaging – Individual paper boxes or eco packaging can enhance presentation.
✅ Budget – Costs vary by size, cover material, and customisation method.

🌍 5. Eco-Friendly Options

Sustainability matters more than ever. Many companies are switching to:

Recycled paper diaries
Kraft paper covers
Minimalist eco-packaging

This not only reduces environmental impact but also strengthens your brand image as a responsible business.

📊 6. Steps to Ordering Your Custom Diaries in Bulk

Define your purpose & audience – Is it for clients, employees, or a large event?
Choose the diary style & size – A5, A6, pocket, or executive.
Select customisation method – Embossing, hot stamping, or full-colour printing.
Decide on quantity & budget – Balance cost and quality.
Request a sample – Always review a sample before full production.
Confirm packaging & delivery timeline – Make sure it fits your event date.
Place your bulk order – Give enough buffer for production and delivery.

🚀 Why Order with IPC GIFTS?

At IPC GIFTS, we specialise in premium custom diaries tailored to your brand. Our factory is based in Malaysia and produced locally. We have ready made stocks.

Whether you need 100 or 10,000 pieces, we provide:

A wide range of materials and styles
Multiple personalisation methods
Eco-friendly options
Competitive bulk pricing
Reliable on-time delivery

👉 Contact us today at 016-2292940 to get a free quotation and sample!

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